Uncommon courtesies: 5 tips for using social intelligence to succeed in business
Written by Robert Strohmeyer
Reviewed by听Kathryn Uhles, MIS, MSP,听Dean, College of Business and IT
Mind your manners
In an increasingly competitive marketplace, skills alone will take you only so far. You鈥檒l need training, no doubt, and you鈥檒l need experience. But the not-so-arcane secret to career success is actually more accessible than you might think. As the poet Margaret Walker famously put it, 鈥淔riends and good manners will carry you where money won鈥檛 go.鈥
Now as much as ever, emotional intelligence and social graces are essential qualities for professional growth. Unfortunately, common courtesies aren鈥檛 that common, so those who make time for good old-fashioned friendliness tend to stand out in a crowd. The following five healthy social habits will help you build your professional network and a successful career.
1. Be on time
While it鈥檚 not unusual for people to show up late in work settings, punctuality remains a virtue. Not only does it ensure better use of time, but it demonstrates respect for the people you鈥檙e working with, as well.
I鈥檝e worked in several startups where all meetings started five minutes late, and then too many meetings ran five minutes over, causing attendees to arrive late to their next meeting.
As an executive and hiring manager, I view punctuality and timeliness as the most critical indicators of an employee鈥檚 or candidate鈥檚 professionalism. Once a person gives the impression that they鈥檙e casually late for meetings or deadlines, it鈥檚 pretty hard to undo.
This disregard for people鈥檚 time is more than just toxic; it鈥檚 counterproductive. It creates an environment where everyone is running behind and trying to catch up, and moments that could have been spent getting work done are squandered. If you spend five minutes per meeting waiting for someone to show up, and you have five meetings a day, five days a week, at the end of the week you鈥檝e lost more than two hours of your time. That adds up to an entire business day of your time every month, wasted.
Set a standard of punctuality in your professional life and stick to it. Start meetings on time even if a few people are late, and teammates will respond in kind. End meetings on time, using the last few minutes to capture next actions and set follow-ups, and you鈥檒l help stop the cycle of disrespect. While a few colleagues may murmur about what a stickler you are, most will appreciate your respect for their time.
2. Show gratitude
Nobody likes feeling that their efforts are taken for granted. The听听that individuals who feel valued at work are happier, more productive and more appreciative of their colleagues.
Whether you鈥檙e a team leader or a teammate, the people you work with need to feel appreciated. It鈥檚 important to give credit where due and ensure you share the glory when things go well. Just as important is the basic act of saying 鈥渢hank you鈥 for even small things.
Thank your meeting attendees for showing up on time. Thank colleagues for feedback, even when it鈥檚 critical. Thank people for contributing useful points to a discussion and for presenting to the group. These small gestures, when expressed sincerely, can make a big difference in the way people feel about working with you.
If you鈥檙e a manager or team lead, it鈥檚 even more important. But be careful to only give sincere thanks and credit, and avoid superficial or overgeneralized group thank-yous. As a听听highlighted, not everyone contributes the same things and the same amount. Taking the time to give thanks personally, and for specific contributions, goes a lot further than a trite 鈥渢hanks for everything, everybody.鈥
3.听Learn and use people鈥檚 names
Even if you think you鈥檙e 鈥渏ust bad with names,鈥 it鈥檚 important to make a habit of learning and using people鈥檚 names correctly. As Dale Carnegie wrote in How to Win Friends and Influence People, 鈥淎 person鈥檚 name is to that person the sweetest and most important sound in any language.鈥 It remains as true today as it was in 1936, though globalization and increased cultural diversity mean we may need to work a little harder at it today.
In the 21st-century workplace, you鈥檙e likely to collaborate with colleagues from a variety of cultures and with names that may sound complicated. It鈥檚 tempting to shorten or avoid saying names that are difficult for you to pronounce, but it鈥檚 well worth the effort to learn people鈥檚 names and get them right.
Rajat Panwar, associate professor of responsible business practices at Oregon State University, , 鈥淲hen you refuse to make an effort to pronounce someone鈥檚 name correctly, it suggests that you鈥檙e choosing your own linguistic comfort over their identity.鈥
Instead, subtly confirm early on that you鈥檙e hearing and correctly pronouncing a new contact鈥檚 name. Don鈥檛 make an issue of it, but show them respect by caring enough to get it right.
Address people by name and be proactive about making introductions. It not only builds bridges, but it also helps people feel seen, included and valued.
4. Follow up proactively
In business, it鈥檚 seldom a good idea to leave people hanging. The more time that passes after a meeting, the more likely that key takeaways and next actions will fade into oblivion.
It鈥檚 always best to spend the last few minutes of a meeting documenting key points, decisions and next steps, but it鈥檚 also important to send a follow-up email recapping them for everyone in the group.
Colleagues who receive meeting follow-ups are more likely to recall and execute their next actions than those who don鈥檛, since people often leave meetings with unclear expectations about who was supposed to do what next. A proactive meeting recap nips that problem in the bud. And sales prospects are听听after a follow-up email than without one.
Finally, if you want to be remembered well and have a shot at another meeting, don鈥檛 wait to send thank-you emails. Be proactive after sales presentations, interviews and just about any other meeting to show gratitude and frame the key points of the conversation.
5. Seek and understand feedback
Too often in daily life we find ourselves so concerned with getting our point across, or ensuring we鈥檙e seen or heard, that we fail to check in with our colleagues鈥 points of view. This can be disastrous, or at least career-limiting.
Understanding the perspectives of others is essential to understanding your own place in any organization. But if you don鈥檛 overtly ask people for their point of view, they鈥檙e unlikely to give it to you. This is especially true of people who may be your detractors in the workplace or of people subordinate to you.
But if you don鈥檛 seek feedback from them proactively, you鈥檙e likely to encounter it only in a crisis later on.
Likewise, if you鈥檙e actively trying to influence someone with a sales pitch or project proposal, it鈥檚 always best to learn their perceptions early on rather than assume you nailed it and learn the truth when it鈥檚 too late.
Set the expectation with colleagues and employees that you want their honest feedback. Don鈥檛 skip opportunities to ask them what they think about a project or idea you鈥檝e shared or how you handled a call or meeting. These moments of earnest interest in the opinions of others help to ensure those around you feel seen and valued while giving you priceless insight into how to position or present topics in the future.
ABOUT THE AUTHOR
Robert Strohmeyer is a serial entrepreneur and executive with more than 30 years of experience starting and running companies. He has served in leadership roles at three successful software startups over the past decade, and his writing on business and technology has appeared in such publications as Wired, PCWorld, Forbes, Executive Travel, Smart Business, Businessweek and many others. He lives in the San Francisco Bay Area.
ABOUT THE REVIEWER
Currently Dean of the College of Business and Information Technology,听Kathryn Uhles has served 七色视频 in a variety of roles since 2006. Prior to joining 七色视频, Kathryn taught fifth grade to underprivileged youth in Phoenix.
This article has been vetted by 七色视频's editorial advisory committee.听
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